PRODUCTION COORDINATOR

Apply Now

Who are we?

We’re a rapidly growing team in the Silicon Valley construction space located in Campbell, California. We have a 30-year legacy in construction, and our sole focus is on making a positive impact on the California housing crisis. At Acton, we design, navigate and build accessory dwelling units (ADUs), also known as backyard homes. These ADUs help create accessible housing options for thousands of homeowners across the Bay Area, while positively impacting people’s lives.

Ultimately, we strive to infuse Silicon Valley culture into a traditional industry. We believe in these fundamental truths:

We innovate.

We work together.

We care about people.

Who are you?

You’re a hands-on coordinator. You love details and love seeing how those details come together even more. You’re an efficiency geek. And nothing pleases you more than seeing a plan come together.

You take pride in forming relationships with your teammates, supporting the team around you, and forming rock-solid relationships with outside vendors to help make projects sing.

More than anything you’re looking for a home and a team for many years to come. A team that will invest in you as much as you invest in them.

The role!

Production Coordinators at Acton ADU report to the Production Manager and provide hands-on administrative and project coordination for all projects currently in Production. You’ll be communicating and coordinating with Acton Lead Carpenters in the field, assisting them with project schedules and materials, and coordinating with subcontractor and vendors.

Responsibilities:

As our Production Coordinator you will be responsible for the following duties, actions, and tasks:

  1. Assist our Production Manager with handoffs, preparation, construction, client acceptance and the warranty periods for all Acton projects.

  1. Produce weekly performance reports for every project in progress and for the department, with forecasts provided by Lead Carpenters.

  1. Coordinate all project schedules to meet the needs of each project’s weekly goals.

  1. Be a team player, focused on overall team goals and get out in front of resource conflicts, so things go smoothly.

How to be successful as an Acton Production Coordinator:

  • Confirm schedules with subcontractors and trades.

  • Track and manage material orders and shipments.

  • Ensure the team goes to the correct current job sites.

  • Communicate with customers, as directed by the Production Manager.

  • Maintain a strong, positive working relationship with all Trade Contractors and Vendors.

  • Ensure all vendors and trade contractors provide proof of insurance and appropriate licenses and certifications, as required.

  • Coordinate project handoff meetings from Design to Production.  

    • Ensure clarity is achieved for project details and customer expectations.

    • Review and accept project hand off packets from our Design Team

    • Initiate the production process including setting up any customer files, records, producing job books, and checklists.

  • Maintain Production Department process documentation for performance, quality, safety, and customer satisfaction.

  • Manage and maintain the Warranty process at Acton Construction including:

    • Schedule and expedite all warranty requests.

    • Track and report on all warranty statuses.

    • Maintain focus on providing a quality client experience with warranty service.

  • Initiate and coordinate project closeouts including scheduling, organizing post-project meetings and sending and recording customer satisfaction surveys.

  • Process receipts for goods and materials including copying, auditing versus invoices, submitting to our Finance team, and filing.

  • Process subcontracts including checking for compliance with Acton requirements, updating insurance requirements, copying, and filing.

  • Schedule and coordinate routine Production team meetings

  • Schedule and coordinate social events on a schedule provided by the Production Manager--because we’re a team and we love hanging out when we can!

Accountability & Authority:

Everyone on the Acton ADU team is accountable. And everyone on our team has the authority to make decisions that will help them be successful and thrive in their role.

Our Production Coordinators are no different and are accountable for the following measurements of success. We all take pride in our standards of quality.

Accountabilities:

  1. Accurate, complete, and timely production of all reports.

  2. Accurate, complete, and timely update and communication of project schedules.

  3. Accurate, complete, and timely production of all project documents.

  4. Timely and accurate communication of project schedules and information to Lead Carpenters, subcontractors, and vendors.

  5. Accurate, complete, and timely ordering and arrival of materials at job sites.

  6. Consistently exhibit Acton Construction’s corporate values in all internal and external interactions, communications and decisions.

Authority:

  1. We strive to be better, and we want your help to learn how to constantly improve our processes and documentation.

  2. We want you to have the authority to manage day-to-day tasks and schedule resources to complete the above responsibilities and accountabilities to the defined standards of performance.

Skills, Training, and Experience:

Our Production Coordinators have the following minimum level of expertise, training, and experience:

  1. Excellent communication skills (written and verbal) with a demonstrated ability to communicate well with our team, trade contractors, business owners, and customers.
     

  2. Highly proficient in Microsoft Office and Google office productivity tools.
     

  3. At least 3 years of administrative experience, preferably in a construction-related industry, or at least 3 years working in the field in residential construction with an aptitude for administrative tasks.
     

  4. A passion for organization and a demonstrated ability to manage and organize complex project information.

How to Apply:

Please send us your resume and cover letter. In your cover letter, please include a short paragraph on a job you’ve done that you found particularly rewarding.

Apply Now

We are an Equal Opportunity Employer

We extend equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition, or any other reason protected by law.

Join Our Mailing List!

Name *
E-mail *
 

acton-contact1.png

Acton Construction is a close-knit group that shares the same commitment to creative innovation, reliable service and exceptional quality.

See Our People

View Careers

Acton Construction serves Silicon Valley and the surrounding areas of Campbell, Cupertino, Los Altos, Los Gatos, Menlo Park, Palo Alto, San Jose, Santa Clara and Saratoga.

Testimonials

View Homeowner Reviews

View Our Services View Our Services
View Our Projects View Our Projects
Contact Us Contact Us